Ransomware: How to protect your payroll data

Unfortunately, we have all become way too familiar with certain concepts over the course of the past year. Concepts such as R number, variants etc. With the recent ransomware attack on the HSE still disrupting Irish health services, the subject of ransomware is on all our minds.

One of the important lessons that we can take from ransomware is how we should have backups to quickly restore data to get back up and running as soon as possible, if data was lost after a breach.

If you use BrightPay Connect alongside our payroll software, you can be assured that you already have this covered.

All data in BrightPay Connect is stored securely within Microsoft Azure data stores, access to which have been tightly restricted to a limited set of servers and IP addresses. These data stores are replicated across multiple data centres to protect against a major data loss event impacting a particular data centre. Furthermore, the data itself is encrypted and multiple versions of your employer data are retained as a further safeguard. All traffic into and out of BrightPay Connect is encrypted using SSL and we undergo regular penetration testing to ensure our public-facing applications are secure and resilient.

This should provide some comfort for you if you are already using BrightPay Connect.

If the payroll data on your own device is compromised, it should be worthless as many of the key fields (e.g. PPSN, names, bank details) are already encrypted within the software.

If you do not use BrightPay Connect, please ensure that you keep regular external backups of your data. You might even consider using BrightPay Connect for this. View the pricing model for BrightPay Connect where users are billed on a monthly subscription, based on usage where you only pay for what you use.

There are many other BrightPay Connect benefits that we would be delighted to show you on a free 15-minute demo. Book now.

Related Articles:

• What is BrightPay Connect?
• How to Manage the Annual Leave Backlog as the Country Reopen
• Online Payslips: Their benefits and why you should use them

Automatic enrolment delayed until at least 2023

The introduction of automatic enrolment in Ireland will be delayed until at least 2023. The scheme's purpose is for workers to supplement their state pension as a shocking 40% of private sectors workers rely solely on the state pension to fund their retirement. This will mean by law, that employers will have to enrol their employees in a workplace pension scheme. Auto enrolment was supposed to be introduced at the beginning of 2021. It’s now looking like it will be rolled out in 2023, but it could be extended yet again as the full details for auto enrolment are still being ironed out by the government.

How will auto enrolment work in Ireland?

During the phased roll out of auto enrolment, employees will be required to make initial minimum default pension contributions of 1.5% of their qualifying earnings, increasing by 1.5 percentage points every 3 years thereafter to a maximum contribution of 6% at the beginning of year 10.

Employers will be required to make matching (tax deductible) pension contributions on behalf of the employee at the specified contribution rate to help fund their retirement. This means that employees, employers and the State will each contribute to the member’s account.

What are the criteria?

Employees between the ages of 23 and 60 who earn €20,000 or more per annum (across all employments) will be automatically enrolled into a pension scheme with no waiting period. All employees outside of these criteria may opt in themselves. Mandatory auto enrolment requirements won’t apply to any employee who is already a member of a pension scheme, provided the scheme meets certain minimum standards.

Automatic enrolment will be an earnings-related workplace savings system where employees will retain the freedom to opt out if they wish.

Can I prepare for auto enrolment?

It's important that employers understand what they need to do and prepare early. Employers should educate themselves on auto enrolment and familiarise themselves with the terminology. Businesses may need to think about one-off costs to set up an auto enrolment pension scheme, as well as the ongoing cost of paying money into the scheme and managing the process.

If you are a new business and employing staff for the first time after auto enrolment is introduced, your legal duties for automatic enrolment will begin on the day your first member of staff starts work. There will be guidance and support available to ensure that businesses comply with auto enrolment.

Will my payroll software cater for this?

If you’re fortunate enough to use a good payroll software then this will handle and automate the administrative duties for you. With BrightPay, there will be no additional charge for any of the auto enrolment features. All of this will be included as part of your payroll software package, which also includes free customer phone and email support.

At BrightPay, we already experienced the rollout of auto enrolment in the UK. Auto enrolment phased in at the beginning of October 2012, starting with the larger UK companies. Every company in the UK enrolled employees into a pension scheme by 1st February 2018. BrightPay UK introduced auto enrolment features which enabled users to automate and simplify the entire process, so we are already experts in the field and well prepared for the rollout in Ireland.

The extension of auto enrolment beyond 2023 looks very possible as the target market for auto enrolment is younger, lower-paid workers in sectors such as Wholesale and Retail Trade, Accommodation and Food Services, Construction and Industry. These sectors have been worst affected by the COVID-19 pandemic. Adding an extra cost to these employers and employees who have been living off the pandemic unemployment payment (PUP) for the past year, to suddenly start paying into a pension fund, seems unfair and unlikely.

Related Articles:

• Online Payslips: Their benefits and why you should use them
• Four ways to introduce payroll as a service to clients
• Make Sure Your Business Is Doing These 5 Things Before You Bring Employees Back

Posted byHolly McHughinAuto Enrolment

Returning to work and the (controversial) vaccine policy

As we finally leave Level 5 lockdown, we are taking one step closer to a more ‘normal’ life. As such, more businesses will be opening, more employees will no longer need to claim the Pandemic Unemployment Payment, and new employees will be hired. All of this means that employers have a busy few months ahead of them. There are a number of challenges associated with returning to work. As expected, businesses will need to adhere to the guidelines set out by the HSE and carry out risk assessments, while also managing administrative duties such as the annual leave backlog. Going forward, they will also need to look at how they manage and implement more permanent working from home solutions, as well as tackle the issue of a vaccine policy.

An upcoming webinar, hosted by Bright Contracts, our sister product, will discuss the new legislation surrounding working from home to ensure you are compliant, how to return your employees safely to the workplace when phased returns to the office begin and how to address the topic of vaccines and the workplace with your employees. This webinar has been specifically designed for employers and their Human Resources department.

The webinar will address:

• Working From Home: New legislation
• Return to Work Safely Protocol
• Vaccine Policy
• No Jab, No Job

 

These challenges may seem daunting at first, but if you’re prepared, you can ensure a smooth and safe return to the workplace and even use the changes to support improvements to your business and employee relationships. Managing a team, with some working from home and others in the office, will require regular communication. An online employer and employee portal can offer significant help with this. With an online portal, such as BrightPay Connect, an employer can communicate with the whole company or share confidential documents with specific employees such as those working remotely or are returning from leave. To learn more about this, click here.

Related Articles:

• Online Payslips: Their benefits and why you should use them
• COVID-19 & Working from Home - 1 Year On
• TWSS Reconciliation – An Important Update

Posted byÁine CourtneyinBright Contracts NewsEmployment Law

How to Manage the Annual Leave Backlog as the Country Reopens

Employers are well used to staff wanting to take holidays at the same time. It is inevitable that certain times of year like Easter or Christmas will be more popular than others. As we remain in lockdown, many employees will have saved their time off for when more restrictions are lifted, and they can enjoy their free time as much as possible.

With Hotels, B&Bs, guesthouses, self-catering accommodation and outdoor hospitality set to reopen in early June, we can expect a scramble in workplaces for employees to get their holiday requests in. While it might not be possible to please everyone and give them time off on their preferred dates, it is important that you deal with annual leave requests in a way which is transparent and fair. If they wish to, employers are permitted to specify when an employee should take their holidays, provided they give the required notice. However, this can leave some employees feeling hard done by and annoyed that they do not have control over the dates that they take off, especially if they are forced to take time off during COVID-19 restrictions. So, what is the best option for all parties involved?

 

 

An employee app that manages staff holidays

BrightPay Connect, an optional add-on to BrightPay’s payroll software, is the simplest way to manage your staff's annual leave – headache free. BrightPay Connect streamlines leave requests and leave approval. This is how it works:

1. The employee requests leave from the calendar in their BrightPay Connect mobile app or from their PC or tablet. This means employees can request leave anytime, anywhere.

2. The employer (or the person who has been assigned to oversee the management of that employee’s annual leave) is notified of the request on the dashboard of their own BrightPay Connect account.

3. The employer/manager can then either approve or deny the request at the click of a button.

4. The employee will receive a notification on their device informing them of whether their request has been approved or denied.

The most popular policy of granting annual leave is on a first come, first served basis. While this policy is the most fair; depending on the system in place, it can still be difficult to keep track of which employee requested the leave first. With BrightPay Connect, you don’t have that problem as you will be able to see the order in which requests come in. Employees also have the ability to request half days or request to cancel leave which has already been granted.

In the employer’s dashboard, from the calendar tab, the employer or manager can view a real time, company-wide calendar. At a glance, employers see which employees are on leave and the type of leave. This is especially handy nowadays when staff may be working from home and it is hard to keep track of who is off and who is not. Cloud integration means any approved leave requests will flow directly back to your BrightPay payroll software on your PC.

Using BrightPay Connect to manage employee’s leave means less conflict in the workplace and less stress all round. Book a demo today to find out the many other ways BrightPay Connect can improve employer/employee relationships.

Why not register now for our upcoming free webinar where we will discuss the EWSS scheme and highlight important tips to remember as you return to the workplace.

Related articles:

• How to avoid a payroll nightmare during COVID-19
• How To Manage Annual Leave Backlog
• How does the TWSS Reconciliation affect me?

Posted byElaine CarrollinAnnual LeaveCoronavirus

BrightPay Customer Update: May 2021

Welcome to BrightPay's May update. Our most important news this month include:

• BrightPay marks Earth Day 2021 

• Webinar on demand: TWSS Reconciliation & EWSS Changes 

• BrightPay and working from home 

BrightPay celebrates Earth Day 2021 

At BrightPay we are committed to a cleaner, greener future for all. Our Green Team celebrated Earth Day 2021 with a number of activities planned throughout the whole week. Here's what we got up to.

Posted byHolly McHughinCustomer Update