Payroll App – What your employees can and cannot see

Does the use of an employee payroll app have risks associated with it? Is it possible for employees to see sensitive information that they shouldn’t? What are the chances that they could view their colleague’s payslip or somehow view financial information about the company? These are common concerns many employers have when first hearing about payroll and HR apps.

Employee apps have become increasingly popular, and for good reason. HR departments can share confidential documents with an employee or share a staff-wide update, while the payroll processor can send payslips directly to the employee’s phone. And while you may understand the time-saving benefits of these features, you might still be unsure of whether it can guarantee the privacy of confidential information. Luckily, with an employee app such as BrightPay Connect, you can use the user management system to decide the level of access each employee has; what they can see and what they can’t.

Managing User Permissions in a payroll app:

BrightPay Connect, the optional cloud add-on to BrightPay payroll software, is a popular payroll app among employers. It offers a host of benefits that can make the payroll process quicker for the employer as well as for the employee. At the same time, its user management system offers the necessary security to ensure tight control over who has access to certain payroll information and who doesn’t.

How can you manage user permissions in BrightPay Connect?

BrightPay Connect controls who has access to certain information by its user management system. The user management system is controlled from BrightPay Connect’s employer dashboard. Logging into this dashboard through an online browser, the employer can add different types of users, manage employee leave requests, and view a summary of their employee payroll information.

With the user management system, the employer can add two main types of users: Administrator and Standard User. Each type of user can be granted certain permissions and restrictions.

Administrator

• An administrator has full control over a BrightPay Connect account. They can view the company’s internal payroll if it is associated with the BrightPay Connect account.
• An administrator can edit account settings, add other users, redeem purchase codes, manage all employer and employee information and processes.
• You have the option of having more than one administrator, but we would recommend having as few administrators as possible to keep your payroll information safe.

Standard User

• The more widely used type of user is the standard users. Typically, managers of different departments and employees working in HR are given standard user access.
• Standard users are given certain permissions and restrictions, that can differ from one another.
• Standard users cannot access the company’s internal payroll, but certain standard users can be given permission to view financial information including employee payslips and payroll reports.

Example:
For instance, a HR manager can be set up as a standard user who can view such information and who can also grant leave requests for employees in all departments and share documents directly to the employee’s BrightPay Connect app.

Another example of a standard user is a manager of a department. This manager does not have permission to view payslips but can instead approve leave requests from their own departments only.

Figure 1: The types of permissions given to standard users. 

What permissions does an employee have? 

A typical employee who does not work on payroll and has no need to view anything beyond their own personal information, is neither an administrator nor a standard user. They are only allowed access to their own personal account by accessing their employee portal on the BrightPay Connect app or on an online browser. In the employee portal, they can:

• View their current and past payslips
• Request leave
• View leave taken and leave remaining
• Update their contact information
• View documents uploaded by the company

They can access this account either online or by downloading the app to their phone or tablet.

Book Your Free BrightPay Connect Demo Now

If you’re interested in learning more, book your free BrightPay Connect demo. A member of our team will walk you through the various features of BrightPay Connect and explain how they can benefit you and your clients.

Related Articles:

• How to Manage the Annual Leave Backlog as the Country Reopens
• Online Payslips: Their benefits and why you should use them
• BrightPay Connect: Two Factor Authentication Explained

Posted byÁine CourtneyinBrightPay Connect