Dec 2018
4
PAYE Modernisation and SMEs - Why you need to get with the programme
The deadline for PAYE Modernisation is fast approaching but a significant number of SMEs are not ready. Even though there is still time, there are still many employers who process their payroll using a manual system. At this point all employers really should be taking the new PAYE legislation seriously and starting to prepare for the new changes. You know who has been preparing for PAYE Modernisation? Payroll software providers - that’s who!! Needless to say, I’m talking about BrightPay Software here.
Imagine it’s the Apocalypse; The End Of Days. BrightPay are the rednecks in the underground shelter with their AK-47s, mountains of tinned food and a water distiller in the back that doubles as a hooch factory. You are the procrastinator standing outside in the rain with an umbrella fighting a raccoon for tonight’s dinner. Get the picture?
Basically all payroll providers have known The Flood is coming. BrightPay has spent months upon months building a big ass boat i.e. making sure their payroll software will be compatible with the new Real Time PAYE system whilst also making their customers’ lives easier.
It is undeniable that these new changes, however beneficial, will have the most impact on small businesses. Unfortunately, many small enterprises do not use a dedicated payroll software and it means they will have to manually upload all of their payroll data every pay period. And the problem is that Revenue expect all businesses, regardless of size or location, to comply with the new changes the minute they come into force on the 1st of January 2019. (It’s equal rights, equal fights all over again).
I’ve talked in a previous post about how beneficial the new changes to PAYE are going be. But for SMEs that’s besides the point as they will be doing all the extra work if they use a manual system. But to be fair, Revenue are working on the assumption that most businesses have, you know, “gotten with the times” and are no longer using manual payroll methods. I’m sure Bridey from Skeheenarinky manages the bingo books just fine with a pen and paper but you know what Bridey? It’s time to get with the programme.
The point is, if you are not using payroll software, the time has now come to adapt and evolve. The system will not just be easier, it will be fully integrated with Revenue. Is there a more beautiful term in business? (Well..actually..“profit”.. “bonus”..“this meeting has been cancelled” - are all great but hey, you get the idea).
Now if like Bridey you are adamant that you’re not using some computer robot thingy that they make confusing on purpose just to make you feel silly in front of your grandkids then you have the option of using Revenue’s online system (ROS) to report payments and deductions. However, ROS will not compute the deductions that need to be taken from salaries. You will have to do that all yourself. And that means less time in the bingo hall with the girls admiring Frank’s new cane.
Why not do yourself a big fat favour and come join the payroll revolution by purchasing BrightPay to handle all your PAYE Modernisation obligations. Not only will it take the extra work off your hands, it will take EVEN MORE work off your hands by automating your payroll process and ensuring that you are PAYE Modernisation compliant. BrightPay also have a team of support staff that will assist you with the transition.
Go on Bridey, what have you got to lose? Go to BrightPay’s website to find out more.
Thesaurus Payroll Manager | BrightPay Ireland
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Nov 2018
22
PAYE Modernisation for Employees
PAYE Modernisation is coming on January 1st 2019. Ultimately, this means that employers will be obliged to report their employees’ pay and deductions to Revenue when or before they pay them.
There are many benefits for you, as an employee:
- The availability of real-time data that is accurate and accessible through Revenue’s online systems
- The ability to maximise the use of your entitlements
- The ability to access clear information about the deductions being reported to Revenue on your behalf
Will PAYE Modernisation affect your pay?
No, there will be no change to how your employer pays you and they will still provide you with a payslip.
However, your employer will now need to connect to ROS before calculating your pay and deductions to ensure they are using your most up-to-date tax credits and cut off points. They will also have to report these deductions to Revenue every time you are paid. You will be able to view pay and deductions on myAccount on the Revenue website.
You will receive your last P60 at the end of 2018. After that, you will no longer receive a P60, as Revenue will issue you with an End of Year Statement.
Thesaurus Payroll Manager | BrightPay Ireland
Related Articles:
- PAYE Modernisation for Payroll Bureaus- The ins and outs of increasing fees without losing clients
- Which is really better - the existing PAYE system or PAYE Modernisation?
- The Death of PAYE ‘P Forms’
Nov 2018
14
BrightPay Customer Update: November 2018
Free PAYE Modernisation Training – Only 20 Places Left
We have teamed up with Revenue to offer employers and payroll bureaus online training webinars to help you prepare for PAYE Modernisation. With just a few short months before PAYE Modernisation takes effect, these online training webinars will discuss how PAYE Modernisation will affect payroll processing and what is expected from you going forward. All webinars are CPD accredited and free to attend. Places are limited.
- 5th December: PAYE Modernisation: 1 Month to Deadline | Register here
- 6th December: The dos and don'ts of manually processing your payroll with PAYE Modernisation | Register here
- 13th December: PAYE Modernisation is coming to town: How to stay off Revenue's naughty list | Register here
Free Cloud Backup for BrightPay Customers - BrightPay Connect (Valued at €59)
It is much more important to take backups of payroll data with PAYE Modernisation. To help our customers, we are providing a FREE BrightPay Connect 2019 licence with every BrightPay payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time.
Switch to BrightPay Payroll & get FREE Cloud Backup worth €59
New customers can now get a BrightPay 2018 licence for FREE plus free cloud backup software worth €59 when you switch and pre-order BrightPay 2019. Offer applies to new customers only who switch from a different payroll software provider to BrightPay. Free offer valid on BrightPay 2018 licences only when you purchase BrightPay 2019. Reasons to choose BrightPay include:
- Free PAYE Modernisation functionality
- Payroll Software of the Year 2018
- 99% customer satisfaction rating
- 5 star rating on Software Advice
- Extended customer support hours for PAYE Modernisation
- Unlimited employers & unlimited employees
- Free PAYE Modernisation training with guest speaker from Revenue
Book a demo | Switch to BrightPay
We’re here to help with PAYE Modernisation - Extended Customer Support Hours
To assist our customers with the transition to PAYE Modernisation, our customer support will have extended and Saturday opening hours from Monday 17th December until Saturday 16th February including early mornings and evenings.
View opening hours | Contact support
How to comply with PAYE Modernisation in 8 easy steps
It is important that all employers understand the upcoming changes to the Irish PAYE system. PAYE Modernisation will affect all employers and it will be important to ensure 100% compliance to avoid penalties and fines. Follow these 8 steps to find out what you need to know about submitting your payroll data to Revenue in real time.
8 Step Checklist | Book a demo
Bureaus Only: 10 Quick Tips to a Successful PAYE Modernisation Strategy for Payroll Bureaus
PAYE Modernisation changes the payroll process forever. Payroll bureaus and accountants should look to increase the prices they charge for payroll and PAYE Modernisation services to compensate for the additional work required. In this guide, we examine the best practices to consider which will improve profits and increase Revenue.
PAYE Modernisation Compliance: We’re ready!!
Please be assured that BrightPay 2019 will fully cater for the new PAYE Modernisation system and that we aim to make it as seamless as possible for you. Users will be able to seamlessly retrieve RPNs and submit PSRs through to Revenue with just a few clicks. There is no additional charge for PAYE Modernisation. Book a demo to see just how easy PAYE Modernisation will be with BrightPay.
Book a PAYE Modernisation demo
Limitations of manually processing payroll with PAYE Modernisation
With the introduction of PAYE Modernisation, the payroll process will be time consuming, frustrating and costly where businesses use a manual process. PAYE Modernisation is the biggest change to affect PAYE processing since it’s conception. The objective of the new system is to improve the way in which businesses, employees and Revenue communicate with each other.
Get your ROS Digital Cert for PAYE Modernisation
The computer that you run your payroll from will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from that computer, then you are fine. Otherwise you should copy the cert (P12 file) from the machine you use for ROS to the machine you use for your payroll. This is something you might want to do in advance of January. You can find help on this here.
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Nov 2018
14
BrightPay will be ready for PAYE Modernisation
Thesaurus & BrightPay are working with Revenue to ensure our payroll software can easily cater for the needs of PAYE Modernisation which will be effective from 1 January 2019. Our payroll features will streamline real time reporting for employers to easily comply with the new PAYE system.
PAYE Modernisation will enable Revenue to ensure employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis. PAYE Modernisation will be fully integrated with both Thesaurus & BrightPay, allowing employers to simplify the payroll process and reduce the administrative cost.
Our development team have already experienced what it was like to implement real time processing and reporting with our UK payroll software. Our understanding and knowledge will guarantee that our payroll systems offer a seamless and user-friendly PAYE Modernisation process for our customers.
We are currently running PAYE Modernisation demos several times a week. Take a look and see what PAYE Modernisation will look like in 2019.
Register for our free 10 minute demo!
Free Guide for Payroll Bureaus
PAYE Modernisation: The ins & outs of increasing frees without losing clients.
Click here to register and find out more about our upcoming PAYE Modernisation webinars.
Related Articles:
- The Existing PAYE System VS PAYE Modernisation: Which is really better?
- PAYE Modernisation for Payroll Bureaus- The ins & outs of increasing fees without losing clients
- BrightPay Customer Update: GDPR & PAYE Modernisation Special Edition
- How will PAYE Modernisation impact on your payroll?
Thesaurus & BrightPay Newsletter - Are you missing out?
We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Nov 2018
11
Data Protection complaints increase since introduction of GDPR
Nearly 7 months since the General data Protection Regulation (GDPR) was introduced across all of Europe, complaints around Data Protection have nearly doubled in the UK and are up by nearly 2 thirds in Ireland.
GDPR was designed to give Data Subjects more control over their personal data, with more transparency and the threat of larger fines to those in breach of the new rules. The GDPR requires any company that suffers a data breach to notify its users/data subjects within 72 hours of the breach being discovered.
• Ireland’s Data Protection Commission (DPC), head of communications - Graham Doyle has said that ‘there has been a significant increase in the volumes of both breaches and complaints to the DPC since May 25th.’ Since GDPR enforcement began the DPC has seen monthly data breach reports double, while data protection complaints increased by 65%.
• Data protection complaints to the UK’s Information Commissioners Office (ICO) rose to 4214 in July compared to just 2310 complaints received in May before the GDPR came into force. A spokes person for the ICO said the increase was expected, as more users became aware of data protection because of publicity around the new rules and following a series of high-profile data scandals involving big technology firms.
Experts note, however that the increase does not mean that the number of data breaches has suddenly gone up, but rather reflects the full scale of the data breach problem becoming better known.
Organisations that fail to comply with GDPR can face fines of up to 4% of annual global revenue or €20 million, whichever is greater. So far none of the EU’s Data Protection Agency’s has issued any fines. Graham Doyle at the DPC said ‘It is too soon to expect to see any fines levied against organizations that have violated GDPR – given its only 3 months after it went into full effect.’
Related Articled:
- How do you submit payroll information with PAYE Modernisation?
- Manually processing payroll? It's time to modernise your payroll processing!
- How to master PAYE Modernisation
Thesaurus & BrightPay Newsletter - Are you missing out?
We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Thesaurus Payroll Software | BrightPay Payroll Software
Nov 2018
9
Manually Processing Payroll with PAYE Modernisation
PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system. The new legislation will be a big change for all employers, especially those with little payroll experience. With the added workload required to process PAYE Modernisation, it is important that all employers prepare for PAYE Modernisation. From the very beginning of the year, employers must be ready to start reporting their payroll information to Revenue in real time.
Revenue estimates that a large number of employers still calculate their payroll manually. With PAYE Modernisation, these employers can still process their payroll using a manual, spreadsheet or paper-based system, but this outdated process will be time-consuming, cumbersome and prone to errors. Failing to comply with PAYE Modernisation will result in penalties or fines being imposed from Revenue.
Employers who process payroll manually will need to login to the ROS portal each pay period, be it weekly or monthly, and manually enter the required details for each of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, manual users will need to login to ROS to get details of tax credits and cut off points.
Many business owners believe that a manual payroll system is a relatively easy way to manage their payroll and can seem like the most cost-effective option. However, along with the additional time required to process payroll, a manual system can result in inaccurate payroll processing as it does not have built-in processes to catch mistakes or notify you of payroll changes. Manual records are also very difficult to maintain, store securely under GDPR and are subject to greater human error. It is important to note that late periodic submissions or a constant pattern of correction submissions will potentially result in non-compliance penalties and fines.
PAYE Modernisation with Payroll Software
Revenue has strongly advised employers to review their payroll processes and systems to ensure they meet the new PAYE Modernisation requirements for January 2019. Payroll software which caters for PAYE Modernisation will improve and simplify communications between employers and Revenue.
If you have the correct payroll software tools in place, the ongoing reporting to Revenue will be seamless, ultimately saving time and reducing the risk of errors each pay period. Employers using payroll software that is Revenue compliant will be able to create and send the periodic PSR submission directly to Revenue from the payroll software at the click of a button. This integration with Revenue will also allow employers to automatically retrieve RPNs for employees from within the payroll software. Changes to an employees tax credits and cut-offs can then be updated in the payroll software with just one click.
Free Online Training
Thesaurus Software and Revenue have teamed up to bring you free PAYE Modernisation training webinars. We have put together a series of webinars aimed specifically at employers who are currently processing their payroll manually. During the webinars, we will look at the advantages and disadvantages of manually processing your payroll for PAYE Modernisation. Places are limited - Click here to book your place now.
Thesaurus Software is at the forefront when it comes to PAYE Modernisation complaint payroll software. With two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay - customers will be guaranteed leading-edge software and expertise. To help single-employee companies with their PAYE Modernisation duties, we are offering a free BrightPay employer licence for 2019. This free licence includes free email support and full functionality for PAYE Modernisation.
Related Articled:
- How do you submit payroll information with PAYE Modernisation?
- Manually processing payroll? It's time to modernise your payroll processing!
- How to master PAYE Modernisation
Thesaurus & BrightPay Newsletter - Are you missing out?
We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Thesaurus Payroll Software | BrightPay Payroll Software
Nov 2018
5
How do you submit payroll information with PAYE Modernisation?
Ensure that you’re PAYE Modernisation ready, no matter how you currently manage or run your payroll.
Processing Payroll software In-house?
Ask your payroll software provider if they are PAYE Modernisation ready. It’s up to you to make sure you are using software that is legally compliant with the new PAYE system and that you have access to the support you need to submit PAYE information in real time. BrightPay is working with Revenue to make sure our payroll software can easily cater for the needs of PAYE Modernisation processing. Our software will streamline real time reporting so that employers can easily comply with the new PAYE system. In the UK market, we have already experienced what it was like to implement real time processing and PAYE reporting with BrightPay UK, meaning we have been down this road before and are experts!
Outsourcing Payroll?
Be mindful if you outsource your payroll processing as it is still your responsibility to comply with PAYE Modernisation. Ensure you understand how your payroll processor is complying with PAYE Modernisation and if you will need to make any changes to your business processes.
Manually Processing & Uploading?
Revenue are providing a facility for employers to manually upload payroll submissions which will be a time-consuming and error prone process. Revenue have strongly recommended that employers use payroll software. Using a manual approach, employers would need to login to ROS and enter all of the required details for all of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, employers would need to religiously log in to ROS to get details of tax credits and cut-off points. This facility in ROS will only be available for employers with 5 or less employees. It should also be noted that the manual ROS input screens will not calculate taxes.
Are there any fines and penalties?
Non-compliant businesses can expects Revenue intervention. More information on penalties is expected to be confirmed in the coming months.
Click here to register and find out more about our upcoming PAYE Modernisation webinars.
Related Articles:
- The Death of the Irish PAYE System
- Which is really better - the existing PAYE system or PAYE Modernisation?
- Meet the experts behind PAYE Modernisation!
- PAYE Modernisation: What you need to know
Oct 2018
30
Are you manually processing payroll? It’s time to modernise your payroll processing.
With PAYE Modernisation just around the corner, it is now essential for all businesses to start planning for the updated PAYE system. Employers should be aware of how the change will affect them in order to ensure they can cater to the demands of the modernised system.
Worryingly, a significant number of employers are still processing their payroll using a manual or spreadsheet system. A manual approach might seem like the most cost-effective option but can result in errors. Inaccurate payroll processing could potentially amount to penalties from Revenue.
For the significant number of employers processing payroll manually on a yearly submission basis, this will no longer be acceptable by Revenue. The last yearly submission will need to be made in January 2019 for the 2018 tax year. From 2019 onwards, the yearly submission to Revenue will cease to exist. In its place, employers will be required to calculate and report their employee’s pay and deduction information as they are being paid.
Payroll calculations are complex and change regularly. A manual system does not have a built-in process to catch mistakes or notify employers of any payroll changes. Manual records are also harder to maintain and store securely (a GDPR requirement).
Free Webinars for Manual Payroll Processors:
We are holding detailed webinars exclusively for payroll processors still using manual or spreadsheet systems. The webinars will dive into the pros and cons of having a manual system in place.
We will take you through your essential PAYE Modernisation checklist making it feasible to streamline the PAYE Modernisation process. Our free webinars include a guest presentation from Sinead Sweeney, the PAYE Modernisation Change Manager for the Revenue Commissioners.
Agenda
- An overview of PAYE Modernisation
- Elimination of the P forms - P30, P60 P35, P46 and P45 forms
- Manually process PAYE Modernisation and the limitations
- How PAYE Modernisation will affect employees
- Importance of securely storing your payroll files
- 10 Step Checklist
- How we are helping small employers
- Q&A
Related Articles:
- PAYE Modernisation for Payroll Bureaus- The ins and outs of increasing fees without losing clients
- How to Master PAYE Modernisation
- The Existing PAYE System VS PAYE Modernisation: Which is really better?
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Oct 2018
23
PAYE Modernisation for Payroll Bureaus- The ins & outs of increasing fees without losing clients
PAYE Modernisation for Payroll Bureaus - The ins & outs of increasing fees without losing clients
PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system and introduces a new and improved way of reporting to Revenue. Employers will need to submit information to Revenue in real time, every time an employee is paid, and as a result, the PAYE system will be more efficient. All employers with at least one employee will need to comply with the new system by law.
PAYE Modernisation does not change the way PAYE is calculated; it just means that employers will need to make more regular submissions to Revenue each time the payroll is processed. Every time you pay your employees, a file known as a Payroll Submission Request (PSR) will need to be submitted to Revenue.
PAYE Modernisation as a profitable service?
For employers who submit a yearly P35 return or those with little payroll experience, the changes to the payroll legislation will be complex and hard to understand. If your clients outsource their payroll processing to you, they will expect you to deal with PAYE Modernisation on their behalf. It is important that you work with your clients to make sure they are fully ready for PAYE Modernisation and understand the additional work required on your behalf.
The new PAYE legislation will be a big change for all employers - it will abolish the once a year P35 submission system, forcing them to submit their payroll information to Revenue each pay period. With the added workload required to process PAYE Modernisation, it is inevitable that these types of clients should expect to pay more for the extra work provided. Payroll bureaus will now need to prepare, process, finalise the payroll and submit the information to Revenue each and every pay period. PAYE Modernisation is the perfect platform to re-align your payroll services as a viable growth area of your accounting firm or payroll bureau.
This guide will examine practical tips to ensure PAYE Modernisation will be a smooth and profitable process. Be ready to offer PAYE Modernisation as a service that your clients will be happy to pay for.
- Planning
- Clients processing payroll manually
- Communicating with Payroll Clients
- Opportunity or Threat?
- Charging for PAYE Modernisation
- Integrated Payroll Software
- Increase Profits
- PAYE Modernisation Training
- GDPR & Self-Service Portals
Related Articles:
- How to Master PAYE Modernisation
- The Existing PAYE System VS PAYE Modernisation: Which is really better?
- The Death of PAYE ‘P Forms’
- How will PAYE Modernisation impact on your payroll?
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Oct 2018
12
How to Master PAYE Modernisation
In January 2019 Revenue will begin to enforce a new Pay As You Earn system that will introduce real-time reporting of employee’s tax and other deductions directly to Revenue every time an employee is paid. This new system will be known as PAYE Modernisation.
Although the new system is expected to cause a lot of confusion, particularly for small and micro employers, PAYE Modernisation will seek to provide a much more accurate solution to the current PAYE system and ultimately benefit all employers and employees.
For over two decades, Thesaurus payroll software has supported businesses both large and small to pay hundreds of thousands of employees every month. At Thesaurus and BrightPay we are working directly with Revenue to make sure we’re ready for PAYE Modernisation. Our aim is to ensure the new PAYE process is a seamless and smooth process for our users.
Our development team have already experienced what it is like to implement real time processing and reporting in the UK. Our understanding and knowledge coupled with the reliability and maturity of Thesaurus payroll software will guarantee a user-friendly PAYE Modernisation experience.
We understand how stressful this change is going to be for payroll professionals and as a result, to help you get it right, Thesaurus have teamed up with a Revenue representative to bring you a series of webinars where you’ll gain the knowledge needed to comply with and master the new PAYE changes. Places are limited - secure your place today.
PAYE Modernisation: Key facts you must know to ensure 100% compliance.
Agenda:
- An overview of PAYE Modernisation
- Recent updates and changes to PAYE Modernisation
- Can PAYE Modernisation be processed manually?
- Elimination of the P forms - P30, P60 P35, P46 and P45 forms
- Making corrections in real-time
- The role of payroll software
- How PAYE Modernisation will affect small employers
- The benefits of PAYE Modernisation for you
- 10 step Checklist to PAYE Modernisation
- How Thesaurus Payroll handles PAYE Modernisation
The Panel
Main presenter: Paul Byrne
Guest presenter: Sinead Sweeney
Guest presenter: Sandra Clarke
More information | Secure your place
Read More Like This:
PAYE Modernisation: Meet the experts
PAYE Modernisation: What you need to know
GDPR and Payroll Processing. Do I need consent from my client's employees?
Thesaurus & BrightPay Newsletter - Are you missing out?
We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Thesaurus Payroll Software | BrightPay Payroll Software
