Jan 2019

14

PAYE Modernisation, One Month On!! New Year, New Payroll Legislation

PAYE Modernisation was introduced on the 1st of January 2019 and affects the way all employers process payroll. It is the most significant change ever to the Irish PAYE system. It is important that all employers and payroll processors understand their new real time reporting obligations.

Free PAYE Modernisation Webinars

Thesaurus Software and Revenue have teamed up for another series of free, CPD accredited PAYE Modernisation webinars. These upcoming webinars have a new agenda. We will look at what has happened since PAYE Modernisation has gone live and at the challenges businesses are facing.

The webinars are aimed at giving you an overview of how the new real time reporting works, the benefits of this new system and how to make sure that your business is PAYE Modernisation compliant. We will peel back the PAYE Modernisation legislation to outline clearly how PAYE Modernisation affects the payroll process and what is expected from you in 2019 and going forward.

Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. Book your place now to avoid disappointment.

Webinar Agenda

  • What is PAYE Modernisation and how to comply?
  • How PAYE Modernisation will streamline your processes 
  • The benefits of PAYE Modernisation
  • Recent updates and changes to PAYE Modernisation
  • Reporting to Revenue in real time
  • Making corrections to the payroll
  • The approach to non-compliance and penalties
  • How Thesaurus Payroll Manager & BrightPay are supporting your PAYE Modernisation journey.
  • Guest Speaker: Revenue 

The first webinar in the series takes place on January 30th and is CPD accredited for accountants and payroll bureaus. Due to phenomenal demand, we have also added more dates in February.

Click here to register

Thesaurus Software & PAYE Modernisation

Thesaurus Software is the number one payroll software provider in Ireland with two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay. Both systems include full PAYE Modernisation functionality at no extra cost. We have worked closely with Revenue to ensure that both systems are fully PAYE Modernisation compliant.

Our products are used to process the payroll for over 125,000 business across Ireland and the UK. BrightPay won the Payroll Software of the Year 2018 award at this year’s Accounting Excellence awards. With a 99% customer satisfaction rate, our customers can rest assured that all required functionality is catered for.

We have made it easier than ever before to switch to BrightPay or Thesaurus Payroll Manager - You can import your payroll data from Sage, Collsoft, Big Red Book, and many others in a matter of minutes.

Book a BrightPay demo | Thesaurus Payroll Manager demo

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE ModernisationPayroll Software


Jan 2019

9

Our customer support team are here to help

To assist our customers with the transition to PAYE Modernisation, our customer support now offer extended and Saturday opening hours until Saturday the 16th of February 2019.

Our opening hours for this period are as follows:

  • Monday to Thursday - 8 am to 7 pm
  • Friday - 8 am to 6 pm
  • Saturday - 9 am to 1 pm

Our customer support team can be contacted on 01 8352074 or [email protected].

We will continue to monitor demand for customer support and will change or extend hours if required. It is also important to note that we will not have a full complement of staff during these extended hours.

Online Support

In addition to our telephone and email support, we also have extensive on-screen and online support to help you through all of the new features.

  • Click here for online documentation (also accessible by clicking F1 within the payroll software)
  • Click here for quick step-by-step video tutorials

Product Training

We are also running online training sessions on how to use BrightPay 2019. These one-hour training sessions are free to attend and run on a daily basis. Click here for upcoming training sessions or here to watch it on demand.

Thesaurus Payroll Software | BrightPay Payroll Software


Nov 2018

9

Manually Processing Payroll with PAYE Modernisation

PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system. The new legislation will be a big change for all employers, especially those with little payroll experience. With the added workload required to process PAYE Modernisation, it is important that all employers prepare for PAYE Modernisation. From the very beginning of the year, employers must be ready to start reporting their payroll information to Revenue in real time.

Revenue estimates that a large number of employers still calculate their payroll manually. With PAYE Modernisation, these employers can still process their payroll using a manual, spreadsheet or paper-based system, but this outdated process will be time-consuming, cumbersome and prone to errors. Failing to comply with PAYE Modernisation will result in penalties or fines being imposed from Revenue.

Employers who process payroll manually will need to login to the ROS portal each pay period, be it weekly or monthly, and manually enter the required details for each of their employees, a bit like manually completing a P35 each pay period. Also, before processing the payroll in any week, manual users will need to login to ROS to get details of tax credits and cut off points.

Many business owners believe that a manual payroll system is a relatively easy way to manage their payroll and can seem like the most cost-effective option. However, along with the additional time required to process payroll, a manual system can result in inaccurate payroll processing as it does not have built-in processes to catch mistakes or notify you of payroll changes. Manual records are also very difficult to maintain, store securely under GDPR and are subject to greater human error. It is important to note that late periodic submissions or a constant pattern of correction submissions will potentially result in non-compliance penalties and fines.

 

PAYE Modernisation with Payroll Software

Revenue has strongly advised employers to review their payroll processes and systems to ensure they meet the new PAYE Modernisation requirements for January 2019. Payroll software which caters for PAYE Modernisation will improve and simplify communications between employers and Revenue.

If you have the correct payroll software tools in place, the ongoing reporting to Revenue will be seamless, ultimately saving time and reducing the risk of errors each pay period. Employers using payroll software that is Revenue compliant will be able to create and send the periodic PSR submission directly to Revenue from the payroll software at the click of a button. This integration with Revenue will also allow employers to automatically retrieve RPNs for employees from within the payroll software. Changes to an employees tax credits and cut-offs can then be updated in the payroll software with just one click.

 

Free Online Training

Thesaurus Software and Revenue have teamed up to bring you free PAYE Modernisation training webinars. We have put together a series of webinars aimed specifically at employers who are currently processing their payroll manually. During the webinars, we will look at the advantages and disadvantages of manually processing your payroll for PAYE Modernisation. Places are limited - Click here to book your place now.

Thesaurus Software is at the forefront when it comes to PAYE Modernisation complaint payroll software. With two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay - customers will be guaranteed leading-edge software and expertise. To help single-employee companies with their PAYE Modernisation duties, we are offering a free BrightPay employer licence for 2019. This free licence includes free email support and full functionality for PAYE Modernisation.

 

Related Articled:

 

Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

Thesaurus Payroll Software | BrightPay Payroll Software

 

 

Posted byRachel HynesinPAYEPAYE ModernisationPayrollPayroll Software


Oct 2018

8

BrightPay Customer Update: October 2018

Free PAYE Modernisation Training Webinar

We have teamed up with Revenue & IPASS to bring you free CPD accredited webinars to help you prepare for PAYE Modernisation. With just over two months before PAYE Modernisation takes effect, these webinars will discuss how PAYE Modernisation will affect payroll processing and what is expected from you going forward. Both webinars are CPD accredited and free to attend. Places are limited.

BrightPay wins ‘Payroll Software of the Year’

BrightPay was announced the winner of ‘Payroll Software of the Year’ at this year’s Software Excellence Awards. It’s a great achievement for BrightPay to win this prestigious award. The winner was decided by a public vote, whereby members are asked to rate the software systems they use to determine the best products on the market.

Find out more | Book a demo

Extended Customer Support Hours

To assist our customers with the transition to PAYE Modernisation, our customer support will have extended and Saturday opening hours from Monday 17th December until Saturday 16th February including early mornings and evenings.

View opening hours | Contact support

Budget 2019 - Employer Payroll Focus

Budget 2019 was announced on Tuesday October 9th 2018 . This is a summary of the measures that will have a direct effect on employers with regards to payroll.

Find out more

Switch to BrightPay Payroll and get a free licence worth €299

New payroll bureau customers can now get a BrightPay 2018 bureau licence for FREE when you switch and pre-order BrightPay 2019. Offer applies to new customers only who switch from a different payroll software provider to BrightPay. Free offer valid on BrightPay 2018 bureau licences only when you purchase BrightPay 2019.

Book a demo | Switch to BrightPay

PAYE Modernisation checklist to ensure 100% compliance

It is important that all employers understand the upcoming changes to the Irish PAYE system. PAYE Modernisation will affect all employers and it will be important to ensure 100% compliance to avoid penalties and fines. Find out the key factors you need to consider when preparing for its introduction with our PAYE Modernisation checklist.

PAYE Modernisation checklist

BrightPay secures investment from Hg

We are very excited to announce that BrightPay has secured investment from Hg, a specialist technology investor. This partnership benefits BrightPay as we can access the experience and support of Hg and its network, whilst retaining voting control of the business. “It’s great to secure an investment from a firm who both knows our market and has the experience to help us develop the business.”

Find out more

Did you miss it? Important information regarding PAYE Modernisation

We recently sent out an email to all customers regarding PAYE Modernisation detailing a number of things you need to be aware of or to check in advance of January. Please be assured that our 2019 software will fully cater for the new system and that we aim to make it as seamless as possible for you.

View email | Book PAYE Modernisation demo

BrightPay Connect: The perfect HR solution for your business

BrightPay Connect has built-in features giving employers an easy to use HR solution where employers can seamlessly manage employee leave and upload HR documents, such as contracts of employment. Employees can request leave through their employee portal or smartphone app. These features will automate and streamline many of the day-to-day HR functions that you deal with.

BrightPay Connect | HR Features

Are you part of an association that needs help with PAYE Modernisation?

We are working with a number of associations that are helping their members with PAYE Modernisation. We are offering a free partnership platform to Irish associations where we can provide free PAYE Modernisation training and free training on our payroll software products. Our partnership platforms enable us to offer association members introductory discounts.

Get in touch to find out more

Are you missing out on BrightPay's newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byRachel HynesinCustomer Update


Oct 2018

2

Extended Customer Support Hours

To assist our customers with the transition to PAYE Modernisation, our customer support will have extended and Saturday opening hours from Monday 17th December until Saturday 16th February (excluding Christmas week).

We recently conducted a customer survey to determine when our customers are most likely to avail of extended hours. Based on the results of this survey, our opening hours for this period will be as follows:

  • Monday to Thursday - 8 am to 7 pm
  • Friday - 8 am to 6 pm
  • Saturday - 9 am to 1 pm

Once live with our extended hours, we will continue to monitor demand for customer support and will change or extend hours if required. It is also important to note that we will not have a full complement of staff during these extended hours.

In addition to our telephone and email support, we will also have extensive on-screen and online support (including videos) to help you through all of the new features.

Our customer support team can be contacted at 01 8352074 or [email protected].

Thesaurus Payroll Manager | BrightPay Payroll Software


Sep 2018

24

The Death of the Irish PAYE System

The introduction of PAYE Modernisation is just months away, leaving employers bewildered and confused about what the new PAYE system will entail. Essentially, all of the current ‘P Forms’ - P30s, P35s, P60s, P45s and P46s - will be abolished, and in their place will be real time periodic submissions to Revenue. Employers will be required to send these submissions, known as Payroll Submission Requests (PSRs), to Revenue each time an employee is paid. In most cases, this means a file will be submitted either weekly or monthly.

As Revenue will be receiving file submissions each pay period, the annual P35 will no longer be required. In addition, this periodic file will eliminate the need for P30s.

The files being submitted each pay run will also have details of employees commencing and employees leaving. This will mean that P45s and P46s are no longer required to be completed by the employer.

At the end of a tax year, the individual taxpayer will be able to view and print their official certificate of earnings and deductions directly from the MyAccount portal on the Revenue website. This means that P60s should no longer be needed.

PAYE Modernisation with Payroll Software

PAYE Modernisation should not add to an employers workload. In fact, employer responsibilities will be greatly reduced. Payroll software will be able to seamlessly integrate into the Revenue system, enabling employers to make the periodic submission directly from the payroll software at the click of a button.

Thesaurus Software is at the forefront when it comes to PAYE Modernisation compliant payroll software. With two different payroll packages to choose from - Thesaurus Payroll Manager and BrightPay - customers will be guaranteed leading edge software and expertise. We have already experienced the introduction of a similar real time reporting system with our UK payroll software.

Book a demo today to find out just how easy PAYE Modernisation can be when using the right payroll software package.


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Thesaurus Payroll Manager | BrightPay Payroll Software

Posted byRachel HynesinPAYE Modernisation


Sep 2018

21

BrightPay wins ‘Payroll Software of the Year’

BrightPay was announced the winner of ‘Payroll Software of the Year’ at this year’s AccountingWEB’s Software Excellence Awards.

The awards, which took place in London, are held by AccountingWEB - an online community for accounting and finance professionals in the UK. The winner is decided by a public vote, whereby members are asked to rate the software systems they use to determine the best products on the market.

It’s a great achievement for BrightPay to win the prestigious award, especially when you look at the number of larger software companies offering payroll in the UK. BrightPay also has a 99% customer satisfaction rate, and is used to process payroll for over 120,000 businesses across the UK and Ireland.

Marketing Manager at BrightPay, Karen Bennett says: “We’re delighted to win this award; it’s fantastic for BrightPay and our team to be recognised by our customers and the AccountingWEB members, and a massive thank you to everyone who voted for us.”

Paul Byrne, Managing Director, says: “It’s a real pleasure and honour to receive this award. It’s great to see such recognition for all the hard work we have put in. We work hard each year to improve the BrightPay experience for all of our customers, both in terms of the payroll software itself and the customer support that we offer.”

 

BrightPay in Ireland

In the Irish market, BrightPay is currently preparing for PAYE Modernisation, a real time reporting system that is being introduced on 1st January 2019. Essentially, employers will be required to report pay information to Revenue each pay period. This overhaul of the Irish PAYE system aims to ensure that employers and employees have the most accurate, up-to-date information relating to pay and tax deductions.

A similar system was introduced in the UK in 2013, which was seamlessly integrated into BrightPay UK payroll software. We have the relevant experience to ensure that PAYE Modernisation is just as streamlined in BrightPay Ireland. By switching to BrightPay Ireland, you can be assured that you have PAYE Modernisation compliant payroll software.

 

Book a demo today to see how BrightPay can help you with PAYE Modernisation.

 

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Posted byRachel HynesinPayrollPayroll Software


Sep 2018

14

Data Protection Commissioner teams up with Thesaurus Software for free GDPR webinar

The introduction of the General Data Protection Regulation (GDPR) in May brought with it new and more stringent rules around the security of personal data and how it is processed.

 

The new legislation places increased responsibilities on all those parties that process personal data. All organisations, regardless of size, have had to comply with the GDPR. As part of their preparation for the GDPR, employers were required to introduce or update existing policies regarding personal data held.

 

Free Webinar: GDPR 3 Months On! (20th September @ 11.00 am)

Thesaurus Software is hosting a free GDPR webinar this September where we will have a guest speaker from the Data Protection Commissioner’s office. The webinar will be CPD accredited and free to attend.

In this webinar, we will look at what’s new in GDPR, how it may affect your business and what we have learned from the GDPR three months after it’s introduction. We will also discuss how Thesaurus Software can help your organisation utilise the new data protection regulations for the benefit of you, your customers, suppliers and employees.

 

Webinar Speakers

Laura Murphy - Laura is an experienced Human Resource professional with unique global experience. She has worked in-house and in external consultancy roles for SMEs, international organisations and public sector bodies across the UK and Ireland.

Jennie Hussey - Jennie is an experienced Employment Law Advisor with a demonstrated history of working in the HR and payroll industry.

Guest Speaker: Graham Doyle - We are pleased that Graham Doyle, Head of Communications from the Data Protection Commissioners office will be joining us to discuss GDPR and the effect it is having on all businesses.

 

Places are limited - book your place now!


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Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

Posted byRachel HynesinGDPR


Sep 2018

3

Which is really better - the existing PAYE system or PAYE Modernisation?

The Irish PAYE system was first implemented back in 1960 with no major changes since its introduction. Ireland today is very different compared to what it was 58 years ago - so why should the PAYE system remain the same?

For the past few years, Revenue has been working on a much needed and well overdue facelift of the Irish PAYE system. The new system, known as PAYE Modernisation will replace existing PAYE processes from 1st January 2019. Many employers are left wondering what the difference is between the two systems, and more importantly, which system is really better?

Key Changes with PAYE Modernisation

With PAYE Modernisation, there will be no P30s every month or quarter and no P35s at the end of the tax year. In fact, all ‘P forms’ will be eliminated.

Instead, submissions will need to be sent to Revenue in real time, detailing employee pay and tax information. These will be known as Payroll Submission Requests (PSR), and will need to be submitted ‘on or before’ the date an employee is paid each pay period. In most cases, this means a file will be submitted either weekly or monthly.

Some employers are worried that this will massively add to an employer’s workload. Realistically however, the payroll process will require much less of an employers time. Payroll software will be integrated with Revenue so that for employers, the file will be automatically prepared and sent directly to Revenue at the click of a button.

The retrieval of tax credits will also be automated, which should ensure that the correct credits are being applied by employers. With payroll software, Revenue integration will enable employers to receive changes to an employees tax credits directly from Revenue and update it in the payroll software at the click of a button. This file will be known as a Revenue Payroll Notification (RPN).

Regardless of how frequently an employer will be required to send submissions to Revenue, the payment date will remain the same. There will be no change to the method that employers currently use to make the Revenue payment.

Find out what else the new system has to offer with Thesaurus Software’s free online PAYE Modernisation webinars.

PAYE Modernisation: Made Easier with Payroll Software

Although employers will still have the option to process their payroll manually, it will be very cumbersome and tedious, with the changes becoming more of a hindrance than beneficial.

Employers are advised to use PAYE Modernisation compliant payroll software so that the entire system will be smooth and integrated. With payroll software, employers will benefit from a reduced workload as a result of PAYE Modernisation, while making the payroll process much easier and streamlined.

Thesaurus Software is the number one payroll software provider in Ireland with two payroll packages to choose from - Thesaurus Payroll Manager and BrightPay.

Book a demo today to see how PAYE Modernisation will affect your business.

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BrightPay Payroll Software | Thesaurus Payroll Software

Posted byRachel HynesinPAYE Modernisation


Aug 2018

20

BrightPay Connect: The GDPR Survival Toolkit for Employers

BrightPay Connect is tailored to help you overcome some of the key challenges GDPR presents when processing payroll. The payroll itself is still processed on BrightPay’s desktop application, however the payroll information is stored online on a secure cloud server. As the payroll information is stored online, it has allowed us to bring you even more benefits to help you with GDPR compliance.

Automated Cloud Backup

With the GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. Essentially BrightPay Connect is an automated cloud backup, keeping employee’s payroll data safe and secure. BrightPay Connect will automatically backup payroll data every 15 minutes when the payroll is open, and again when you close down the employer file. A chronological history of all backups will be maintained which can be downloaded and restored at any time.

Self-Service Remote Access

GDPR includes a recommendation to provide remote access to a secure system, which would provide employees with direct access to their personal data. With BrightPay Connect, employees can be invited to their own password protected self-service portal. Employees can login to the portal 24/7 on any device, including PC’s, Macs, tablets and smartphones (essentially anywhere that they have access to an internet browser) or there is also an employee smartphone app where employees can login and get notifications directly to their device.

Password Protected Payslip Portal

With BrightPay Connect, employees can access a payslip library where they can view and download all historic and current payslips. Employees can also access payroll documents such as P60s, HR documents such as their contract of employment, personal data held by their employer and past and scheduled leave.

Right to Rectification

The right to rectification of personal data held is an important employee right under the GDPR. With the employee self-service portal, employees can update their basic personal details such as their phone number and postal address.

Accurate Employee Records

Data controllers and data processors must ensure that the personal data held is relevant and up-to-date. As employees can update their basic personal details on BrightPay Connect, this ensures that employers and payroll bureaus have the most accurate and current details on file for employees.

User Limitations and Restrictions

With the GDPR, data controllers must ensure that, by default, only personal data which is necessary for each specific purpose of the processing can be accessed. Therefore, payroll processors should only have access to the personal data that is strictly required for processing the payroll. This is referred to as data minimisation, or privacy by default. With BrightPay Connect, users can be set up so that they only have access to the information needed to complete their specific responsibilities. For example, there may be a HR manager who should not have access to employee’s payroll data, or a payroll processor who should not have access to employee documents or employees marked as confidential.

Central Location for Employee Documents

BrightPay Connect acts as an all in one central location to store all things employee related, including payroll, HR and other employment related documents. Employers have the ability to upload documents that apply to all employees (e.g. company handbook), documents that are unique to individual employees (e.g contract of employment), or even documents that are relevant to a particular department.

Secure Document Exchange

If you are a payroll bureau, you can invite your payroll clients to BrightPay Connect to their own online employer dashboard. This is a secure portal for client communications, eliminating the need to send documents with sensitive personal information by email. Clients can view employee payslips as soon as they have been finalised, they can run their own payroll reports and view amounts due to Revenue. This offers an additional layer of GDPR protection for client’s payroll data.

Essentially, by introducing BrightPay Connect in your business, you will be taking steps to be GDPR compliant. Book a demo today to have a look at BrightPay Connect.

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Posted byRachel HynesinBrightPay ConnectEmployee Self ServiceGDPR