Jul 2019
23
Using intelligent automation to streamline your payroll processing
There’s a part in Joseph Heller’s classic novel Catch-22 where the character asks a military officer: “What do you do when it rains?" The captain answers the question frankly. "I get wet.” The captain’s resignation and simple acceptance echo the accountant’s attitude to admin. What else is there to do when processing payroll? Same as getting wet in the rain, payroll processing comes assigned with a burdensome bureaucracy.
Or does it? There are a lot of boxes to be ticked in the accounting profession. There are laws, statutes, regulations, each adding another bit of work to your already busy schedule. Indeed, the profession will never be without its share of bureaucracy and admin. But payroll doesn’t have to mean legwork and elbow grease. By using intelligent automation and the right system, you can cut out many of the repetitive (and plain tedious aspects) of payroll processing. Repetition becomes a thing of the past, too.
With BrightPay, you only need to set up payroll documentation and reports once. After that, you save them on the BrightPay desktop application for future use. It couldn’t be simpler. These documents and reports will also be automatically synced to BrightPay Connect and will be available to log in and view from anywhere. This includes payslips, periodic reporting, P60s, and P45s.
But perhaps for payroll bureaus the most critical way you can reduce the admin burden is by devolving it, so it’s not all on you. Using the password protected self-service portal, your clients and their employees can login online to view their payroll data. For routine tasks, clients can help themselves. The more mundane aspects of payroll processing hum along in the background while you focus on the important stuff. All while maintaining complete control over the entire process.
So what do you do when it rains? You don’t have to get wet - and if you’re a payroll bureau, there’s a more straightforward, smarter way ahead. Admin doesn’t need to be a by-word for payroll, with BrightPay it can be a profitable, low touch service.
Book a demo today to find out how BrightPay can streamline your payroll processing.
Apr 2019
25
The importance of backing up your payroll in the cloud
Disasters happen. It’s all part of being in business: Fire, flood, theft, you name it. If you own premises or an office, it might happen to you.
While acts of god can’t always be helped, you can be prepared too. Of course, you’ll have insurance -- but what about your priceless payroll data? For a payroll bureau or business, these payroll files underpin the vital task of paying employees.
One option is to manually and continually back-up your data. There’s nothing wrong with this, but it still leaves you prone to human error. All it takes is a busy day, and someone might forget the process that keeps your payroll data safe.
A simpler option is automatic cloud backup. Unlike conventional data backup, cloud storage keeps your data stored at a remote location. You don't need to worry about backing up your payroll data every time you run your payroll. When you link an employer to BrightPay Connect, for example, it will be automatically synchronised to the cloud as you run your payroll or make any changes.
BrightPay Connect automatically backs up a payroll file every 15 minutes when BrightPay is open and others time when BrightPay is closed down. Your historical backups and data files are accessible and can be easily restored. Never worry about losing your client's payroll data again -- and it’s all GDPR compliant.
Now, ‘GDPR compliant’ is often deployed as a throwaway marketing term these days -- but BrightPay takes your data security seriously. BrightPay Connect is hosted on the super-secure, industry-leading Microsoft Azure platform.
Every byte of data transmitted to and from BrightPay Connect is secured using SSL over HTTPS. In non-technical speak, that means you can rest assured that our cloud backups are not only convenient but safe.
It’s all about speed, too. BrightPay Connect maintains a chronological history of your backups. You can restore or download any of the backups to your PC or Mac at any time. You can restore a backup onto your existing PC or Mac to roll back your employer data file to a previous version, or you can download a backup onto a new computer to get up and running right where you left off.
So whether it’s an innocent mistake or a flood after a particularly wet December, BrightPay Connect will get you back on your feet in no time. And during business as usual, you know you can relax as the system hums along in the background, ever ready to help right when you need it.
Book a demo today to see just how easy BrightPay Connect can be.
Jan 2019
10
BrightPay Customer Update: January 2019
Extended Customer Support Hours
To assist our customers with the transition to PAYE Modernisation, our customer support now offer extended and Saturday opening hours until Saturday 16th February including early mornings and evenings. Revenue is also assisting employers with the transition to PAYE Modernisation, with extended customer support hours and Saturday opening hours from Monday 17th December until Saturday 16th February including early mornings and evenings.
View BrightPay opening hours | View Revenue opening hours
BrightPay Product Training - Payroll & PAYE Modernisation
We are running free BrightPay 2019 online training sessions. The training session will cover full PAYE Modernisation functionality, including the typical payroll run with PAYE Modernisation, processing new starters and leavers, making corrections to the payroll and much more.
What does PAYE Modernisation look like in BrightPay?
We have worked closely with Revenue to ensure BrightPay can easily cater for the needs of PAYE Modernisation. Watch our short video to see how BrightPay streamlines real time reporting to easily comply with PAYE Modernisation.
PAYE Modernisation webinar with guest speaker from Revenue - New 2019 dates added due to high demand
BrightPay and Revenue have teamed up to bring you free webinars where we discuss what has happened since PAYE Modernisation has gone live and what challenges businesses are facing. Due to phenomenal demand, we have added new PAYE Modernisation webinars in January and February. Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. Book your place now to avoid disappointment.
******* Do you have your ROS Digital Cert for PAYE Modernisation? *******
The computer that you run your BrightPay 2019 software on will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from your computer, then you are fine. Otherwise, you should copy the cert (the .p12 or .p12.bac file) from the machine that you use for ROS to the machine that you use for processing payroll.
Don’t forget to backup your payroll files for PAYE Modernisation
It is very important to take backups of payroll data with PAYE Modernisation. To help our customers with PAYE Modernisation, we are providing one FREE cloud backup with every BrightPay 2019 payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time. Customers will be issued with one FREE BrightPay Connect 2019 licence (worth €59) with their BrightPay 2019 licence.
Purchase BrightPay 2019 here | Book BrightPay Connect demo
BrightPay Payroll & PAYE Modernisation Help Videos
We have created a number of help videos to give you an insight into what the payroll and PAYE Modernisation functionality will look like in BrightPay. Videos include how to import from the previous year, retrieving your employee RPNs, submitting your payroll data to Revenue and how to add your ROS digital certificate.
How will PAYE Modernisation affect employees?
Employers will now need to connect to ROS before calculating pay and deductions to ensure that they are using the most up-to-date tax credits and cut-off points. They will also have to report these deductions to Revenue every time employees are paid. Employees will then be able to view pay and deductions on myAccount on the Revenue website.
Still not convinced about BrightPay?? This is what you need to know:
Dec 2018
18
BrightPay Customer Update: December 2018
Your PAYE Modernisation Survival Checklist
We have created an 8 step checklist to help you understand what you need to know about submitting your payroll data to Revenue in real time. Stay off Revenue’s naughty list and be ready for the PAYE Modernisation changes.
8 Step Checklist | Book a demo
ROS Digital Cert - A Must Have for PAYE Modernisation
The computer that you run your 2019 BrightPay software on will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from your computer, then you are fine. Otherwise, you should copy the cert (the .p12 or .p12.bac file) from the machine that you use for ROS to the machine that you use for processing payroll. This is something you might want to do before the 1st of January 2019.
What does PAYE Modernisation look like in BrightPay?
We have been working with Revenue to make sure BrightPay can easily cater for the needs of PAYE Modernisation. Watch our short video to see how BrightPay will streamline real time reporting to easily comply with PAYE Modernisation.
Watch video here | Book a demo
PAYE Modernisation Training Webinar - Extra dates added due to high demand
Due to phenomenal demand, we have added extra dates for our PAYE Modernisation online training webinars with a guest speaker from Revenue. Due to the high level of interest, it is expected that the training webinars will soon be completely booked out. With almost 1,000 people registered for each of these webinars, there are limited places left. Register now to avoid disappointment.
PAYE Modernisation webinar dates
FREE cloud backup software with every BrightPay purchase (valued at €59)
It is vital to take backups of payroll data with PAYE Modernisation. To help our customers, we are providing a FREE BrightPay Connect 2019 licence (worth €59) with every BrightPay payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time.
PAYE Modernisation Changes for business with separate branches / offices
PAYE Modernisation does not lend itself to operating separate branches / offices using the same employer registration number nor does it lend itself to processing groups of staff separately e.g. directors on one payroll and other staff on a second payroll. There are various reasons for this including:
- full visibility of all payroll data per digital cert
- difficulty in ensuring uniqueness of employment IDs
- ensuring that line item IDs are not duplicated
An employer can have as many employer registration numbers as they want. The solution is to register another number and obtain another cert.
BrightPay Payroll & PAYE Modernisation Help Videos
We have created a number of help videos to give you an insight into what the payroll and PAYE Modernisation functionality will look like in BrightPay. Videos include how to import from the previous year, retrieving your employee RPNs, submitting your payroll data to Revenue and how to add your ROS digital certificate.
The Dos and Don'ts of offering PAYE Modernisation as a service
This guide for payroll bureaus examines practical tips to ensure PAYE Modernisation will be a smooth and profitable process. Discover effective strategies that make it feasible for accountants to make a profit from PAYE Modernisation.
Free Employer Guide: PAYE Modernisation unravelled! You NEED to get this right…
In this guide, we discuss how PAYE Modernisation will affect your business and your real time reporting obligations to Revenue. You must be ready by the 1st of January deadline.
Thinking about changing payroll software provider?
It is important to make sure you choose payroll software that will cater for your payroll needs. The ideal payroll solution will automate the new PAYE Modernisation processing for your business. Your payroll provider should also offer some form of FREE training to help you prepare for your real time reporting obligations. We have two comparison tables that looks at the differences between BrightPay vs. Big Red Book and BrightPay vs. Collsoft. BrightPay also won the 2018 Payroll Software of the Year!!
BrightPay vs. Big Red Book | BrightPay vs. Collsoft
Reasons to Switch to BrightPay for PAYE Modernisation
BrightPay is the payroll software that will significantly reduce the time required to perform these administrative PAYE Modernisation tasks. The biggest advantages of BrightPay include:
- Revenue compliant & PAYE Modernisation compatible
- 99% customer satisfaction rating
- 2018 Payroll Software of the Year award
- FREE payroll & PAYE Modernisation training
- Extended customer support hours over December & January
- Number one payroll software provider in Ireland
- Free phone and email support
Are you missing out on the BrightPay newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Nov 2018
14
BrightPay Customer Update: November 2018
Free PAYE Modernisation Training – Only 20 Places Left
We have teamed up with Revenue to offer employers and payroll bureaus online training webinars to help you prepare for PAYE Modernisation. With just a few short months before PAYE Modernisation takes effect, these online training webinars will discuss how PAYE Modernisation will affect payroll processing and what is expected from you going forward. All webinars are CPD accredited and free to attend. Places are limited.
- 5th December: PAYE Modernisation: 1 Month to Deadline | Register here
- 6th December: The dos and don'ts of manually processing your payroll with PAYE Modernisation | Register here
- 13th December: PAYE Modernisation is coming to town: How to stay off Revenue's naughty list | Register here
Free Cloud Backup for BrightPay Customers - BrightPay Connect (Valued at €59)
It is much more important to take backups of payroll data with PAYE Modernisation. To help our customers, we are providing a FREE BrightPay Connect 2019 licence with every BrightPay payroll purchase. Users can easily backup their payroll data to the cloud, which can be restored at any time.
Switch to BrightPay Payroll & get FREE Cloud Backup worth €59
New customers can now get a BrightPay 2018 licence for FREE plus free cloud backup software worth €59 when you switch and pre-order BrightPay 2019. Offer applies to new customers only who switch from a different payroll software provider to BrightPay. Free offer valid on BrightPay 2018 licences only when you purchase BrightPay 2019. Reasons to choose BrightPay include:
- Free PAYE Modernisation functionality
- Payroll Software of the Year 2018
- 99% customer satisfaction rating
- 5 star rating on Software Advice
- Extended customer support hours for PAYE Modernisation
- Unlimited employers & unlimited employees
- Free PAYE Modernisation training with guest speaker from Revenue
Book a demo | Switch to BrightPay
We’re here to help with PAYE Modernisation - Extended Customer Support Hours
To assist our customers with the transition to PAYE Modernisation, our customer support will have extended and Saturday opening hours from Monday 17th December until Saturday 16th February including early mornings and evenings.
View opening hours | Contact support
How to comply with PAYE Modernisation in 8 easy steps
It is important that all employers understand the upcoming changes to the Irish PAYE system. PAYE Modernisation will affect all employers and it will be important to ensure 100% compliance to avoid penalties and fines. Follow these 8 steps to find out what you need to know about submitting your payroll data to Revenue in real time.
8 Step Checklist | Book a demo
Bureaus Only: 10 Quick Tips to a Successful PAYE Modernisation Strategy for Payroll Bureaus
PAYE Modernisation changes the payroll process forever. Payroll bureaus and accountants should look to increase the prices they charge for payroll and PAYE Modernisation services to compensate for the additional work required. In this guide, we examine the best practices to consider which will improve profits and increase Revenue.
PAYE Modernisation Compliance: We’re ready!!
Please be assured that BrightPay 2019 will fully cater for the new PAYE Modernisation system and that we aim to make it as seamless as possible for you. Users will be able to seamlessly retrieve RPNs and submit PSRs through to Revenue with just a few clicks. There is no additional charge for PAYE Modernisation. Book a demo to see just how easy PAYE Modernisation will be with BrightPay.
Book a PAYE Modernisation demo
Limitations of manually processing payroll with PAYE Modernisation
With the introduction of PAYE Modernisation, the payroll process will be time consuming, frustrating and costly where businesses use a manual process. PAYE Modernisation is the biggest change to affect PAYE processing since it’s conception. The objective of the new system is to improve the way in which businesses, employees and Revenue communicate with each other.
Get your ROS Digital Cert for PAYE Modernisation
The computer that you run your payroll from will need to have your ROS Digital Cert installed on it. If you are currently able to log into ROS from that computer, then you are fine. Otherwise you should copy the cert (P12 file) from the machine you use for ROS to the machine you use for your payroll. This is something you might want to do in advance of January. You can find help on this here.
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Oct 2018
23
PAYE Modernisation for Payroll Bureaus- The ins & outs of increasing fees without losing clients
PAYE Modernisation for Payroll Bureaus - The ins & outs of increasing fees without losing clients
PAYE Modernisation is the most significant change ever to happen to the Irish PAYE system and introduces a new and improved way of reporting to Revenue. Employers will need to submit information to Revenue in real time, every time an employee is paid, and as a result, the PAYE system will be more efficient. All employers with at least one employee will need to comply with the new system by law.
PAYE Modernisation does not change the way PAYE is calculated; it just means that employers will need to make more regular submissions to Revenue each time the payroll is processed. Every time you pay your employees, a file known as a Payroll Submission Request (PSR) will need to be submitted to Revenue.
PAYE Modernisation as a profitable service?
For employers who submit a yearly P35 return or those with little payroll experience, the changes to the payroll legislation will be complex and hard to understand. If your clients outsource their payroll processing to you, they will expect you to deal with PAYE Modernisation on their behalf. It is important that you work with your clients to make sure they are fully ready for PAYE Modernisation and understand the additional work required on your behalf.
The new PAYE legislation will be a big change for all employers - it will abolish the once a year P35 submission system, forcing them to submit their payroll information to Revenue each pay period. With the added workload required to process PAYE Modernisation, it is inevitable that these types of clients should expect to pay more for the extra work provided. Payroll bureaus will now need to prepare, process, finalise the payroll and submit the information to Revenue each and every pay period. PAYE Modernisation is the perfect platform to re-align your payroll services as a viable growth area of your accounting firm or payroll bureau.
This guide will examine practical tips to ensure PAYE Modernisation will be a smooth and profitable process. Be ready to offer PAYE Modernisation as a service that your clients will be happy to pay for.
- Planning
- Clients processing payroll manually
- Communicating with Payroll Clients
- Opportunity or Threat?
- Charging for PAYE Modernisation
- Integrated Payroll Software
- Increase Profits
- PAYE Modernisation Training
- GDPR & Self-Service Portals
Related Articles:
- How to Master PAYE Modernisation
- The Existing PAYE System VS PAYE Modernisation: Which is really better?
- The Death of PAYE ‘P Forms’
- How will PAYE Modernisation impact on your payroll?
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Sep 2018
11
Thesaurus Software secures investment from Hg
We are very excited to announce that Thesaurus Software has secured investment from Hg, a specialist technology investor.
Hg’s structured minority investment strategy, Transition Capital, will fund the investment.
Transition Capital offers privately-owned businesses an attractive alternative to a minority equity sale.
This partnership benefits Thesaurus Software as we can access the experience and support of Hg and its network, whilst retaining voting control of the business.
The Irish market continues to represent our core customer base where we expect to see further growth with the introduction of the PAYE modernisation legislation coming in January, 2019. We also launched into the UK market, just six years ago, where we’ve seen our UK customer base grow to an impressive 25,000 customers.
Our payroll software products; Thesaurus Payroll Manager and BrightPay Payroll will automate the tasks involved in the upcoming PAYE modernisation legislation. We have developed user friendly automation features to receive and send the required PAYE information to and from Revenue. Our aim is to target the many employers who are still processing their payroll on manual systems or spreadsheets. At Thesaurus Software, we believe our products offer key automation functionality that can save our customers time and money.
Paul Byrne, Managing Director said:
“Our aim is to establish ourselves as the leading provider of payroll and HR software systems in the UK and Ireland. The combination of Hg’s understanding of the market and our innovative products will help us achieve these goals.”
Hg has many years experience operating in the payroll and HR space. The investment and partnership will allow Thesaurus Software to leverage that expertise to continue to grow our market share in Ireland and the UK. It is fantastic to have a partner that shares our vision for the future and recognises the potential our products have. We’re excited for the future!!
Peter Miholich, Director, Hg, said:
“We have been really impressed by the dedication of the Thesaurus team to delivering great software and outstanding service to their customers. We look forward to partnering with Paul, Ross and the team to take Thesaurus Software to the next stage of its development, adding our experience and strong track-record of working with successful businesses in Accounting and Payroll software.”
About Thesaurus Software
Established in 1991, Thesaurus Software offers payroll, HR and accounting software products to Irish and UK businesses and accountants. We provide powerful software that is both cost effective and easy to use. Our suite of payroll and HR products save businesses a considerable amount of time by utilising automation and innovative technology. Currently, our products are used by over 120,000 (and counting) businesses across the UK and Ireland. We are a passionate team who strive on the excitement and challenge of continuous growth, improvement and development. Our plans for the future are big!
https://www.thesaurus.ie/
https://www.brightpay.ie/
About Hg
Hg is a sector expert investor, committed to helping build ambitious businesses across the technology, services and industrial technology space, primarily in Europe. Deeply resourced sector teams focus on specific sub-sectors and investment themes to identify companies occupying an established position within a niche, and which have the potential to grow faster than their market, create employment and become the leader in their industry. Hg’s dedicated operations innovation team provides practical support to management teams to help them realise their growth ambitions. Based in London and Munich, Hg has funds under management of over £10 billion serving some of the world’s leading institutional and private investors. For further details, please see www.hgcapital.com
Aug 2018
1
BrightPay Customer Update: GDPR & PAYE Modernisation Special Edition
PAYE Modernisation Explained
PAYE Modernisation or real-time reporting (RTR) will enable Revenue to ensure that employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis.
Learn more | Frequently asked questions
Free GDPR Webinar | Guest Speaker: Data Protection Commissioners
Graham Doyle, Head of Communications from the Data Protection Commissioners office will be joining us to discuss GDPR and the effect it is having on all businesses. This FREE CPD accredited webinar will look at what is new in GDPR, how it may affect your business and what have we learned from the GDPR 3 months on. We will also look at how BrightPay can help your organisation utilise the new regulation to benefit you, your customers, suppliers and employees.
Manually Calculating Payroll with PAYE Modernisation
A significant number of employers are still processing their payroll using a manual or spreadsheet system. A manual approach may seem like an attractive option but can result in inaccurate payroll processing. From January 2019, employers will be required to submit their payroll returns electronically and in real-time, each payroll run, allowing Revenue to access the most up-to-date information.
Privacy Policies - A GDPR Requirement
One of the main principles of the GDPR is that data shall be processed lawfully, fairly and in a transparent manner. These three elements overlap and all three must be satisfied in order to demonstrate compliance. The GDPR stipulates that anywhere personal data is being collected, either directly or indirectly, Privacy Notices should be in place.
PAYE Modernisation FREE webinar in conjunction with Revenue
We have teamed up with Sinead Sweeney who is the PAYE Modernisation Change Manager for the Revenue Commissioners. The webinar will peel back the legislation to help you understand and implement the new changes for your business. The objective of PAYE Modernisation is for Revenue, employers and employees to have access to the most accurate, up-to-date information relating to pay and statutory payroll deductions. Places are limited.
Employer webinar: 4th September | Bureau webinar: 6th September
GDPR: Do I need consent from my client’s employees? (Bureaus Only)
Many bureaus have expressed concern and confusion in relation to getting consent from their client’s employees and securely distributing payslips. Payroll bureaus do not need to seek consent from individual employees that the payroll is processed for. However, the employer will need to inform their employees that they are sharing their personal information with a third party.
GDPR: Frequently Asked Questions
Our GDPR experts have put together a list of some of the frequently asked questions that we have been asked by our customers regarding the General Data Protection Regulation. Additionally, the legislation states that whenever a data controller (e.g. business/employer) uses a data processor (e.g. payroll bureau) there needs to be a written contract or Data Processor Agreement in place.
View all FAQs | Template Data Processor Agreement
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Jun 2018
25
BrightPay launch an employee payroll smartphone app
In today’s fast paced environment employees want their payslips at their fingertips. BrightPay’s cloud add-on BrightPay Connect now offers an employee smartphone and tablet app for employees to access their payroll information on the go. The BrightPay Connect app integrates with the BrightPay payroll software application bringing a new level of efficiency and productivity to managers who manage the payroll, leave requests and HR activities. The employee app is available to download for free on any Android or iOS device.
BrightPay Connect offers an online intuitive app, providing employees with the following benefits:
- Manage and access payroll information on the go
- View and download current and historic payslips
- Update and edit personal contact details
- Submit annual leave and unpaid leave requests
- Access an employee leave calendar with approved leave automatically updated
- View leave taken and leave remaining
- Store and access HR documents (e.g. company newsletters, contracts of employment)
- Access the BrightPay Connect employee smartphone & tablet app
BrightPay developed the employee payroll app to improve the payroll processing for accountants, employers and employees. The BrightPay Connect app increases the level of accessibility that employees have to their payroll data while providing innovative features that reduces the overall administrative HR processing time and general payroll related enquiries.
Benefits for Accountants / Payroll Bureaus
Payroll bureaus can now automate the distribution of payslips and eliminate the need to print or email payslips to employees. Employees no longer need to contact their payroll bureaus when they need 6 months’ worth of past payslips when applying for a mortgage or loan. The leave management tool reduces back and forth correspondence between you and your client. All leave requests can now be managed by your client and will automatically be added to the BrightPay payroll software on the bureaus PC. Under the GDPR, it is recommended that you provide individuals with a remote self-service system. BrightPay Connect offers an additional layer of security while providing a self-service app, helping bureaus work towards GDPR compliance.
Benefits for Employers / Payroll Clients
Employers can offer their employees a self-service app offering full transparency when accessing payslips and other personal information. The annual leave management tool allows employers or HR managers to seamlessly process leave requests with changes flowing through to BrightPay payroll software. The employer portal provides an overview of all employee leave in the company-wide leave calendar, ensuring that employers have adequate cover at peak times. The smartphone and tablet app allows employees to seamlessly connect and interact with employers and HR managers, cutting down on employee queries, making it a valuable time-saving tool.
Benefits for Employees
The employee payroll app provides a better control process, improved efficiency and an online platform for your team to manage their payroll information and personal contact details. Employees have instant access to their payroll information including payslips, an employee calendar and an annual leave request facility. Employees can also view their annual leave balance and HR documents such as their contract of employment. The BrightPay Connect app offers enhanced GDPR security for the employee’s personal payroll data. BrightPay Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.
Click here for a full list of employee app features.
Related Articles:
- How BrightPay Connect can help with GDPR
- BrightPay Connect: Book an online demo
- What is BrightPay Connect?
Jun 2018
6
BrightPay Update: June 2018
PAYE Modernisation: Understanding and implementing the new legislation
The way in which we communicate and send payroll information to Revenue is changing. The objective of PAYE Modernisation allows for Revenue, employers and employees to access the most accurate, up-to-date information relating to pay and statutory payroll deductions. PAYE Modernisation will be effective from the 1st of January 2019 and will apply to all employers.
Bureau webinar | Employer webinar
Free Webinar: Payroll Data & GDPR - What you need to know
Employers must take steps to protect and securely manage employees’ personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party (payroll bureau), they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients. Places are limited.
How has BrightPay prepared for GDPR?
Data Protection has always been a concern for BrightPay and we have always aimed to act with complete integrity in this regard. In preparation for GDPR, we have had to complete a total review on how we gather, maintain and use data. We have taken steps to securely protect our customers information including increased encryption, securely deleting files from our servers and updating our privacy policies in line with GDPR.
Key changes | Updated privacy policy
PAYE Modernisation - The Facts
PAYE Modernisation is a mandatory payroll requirement that will be introduced from the 1st January 2019. It won’t change the way you calculate your PAYE information, it just means that you will need to send your data through to Revenue in real time. Every time you pay your employees (i.e. each pay period), you will need to submit PAYE information to Revenue, through an API link via your payroll software.
Read full article | Register for webinar
BrightPay Connect’s NEW Employee Smartphone App
BrightPay’s employee self-service smartphone and tablet app is available with our cloud add-on BrightPay Connect. The advancement of employee mobile apps offers many different advantages for employers, employees, and the business as a whole. For employers and HR Managers, the user-friendly portal will streamline payroll processing while reducing the number of payroll queries from employees.
GDPR - What to include in your template Data Processor Agreement
Whenever a data controller uses a data processor there needs to be a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities. The GDPR sets out certain information which needs to be included in the contract.
Find out more | Template Data Processor Agreement
How BrightPay Connect can help with GDPR!
Where possible, the data controller should offer self-service remote access to a secure system providing individuals with access to their personal data. BrightPay Connect is a self-service option which provides online access 24/7. Employees can view and download current and historic payslips, P45’s and P60’s. Annual leave can also be requested which flows through as a notification for the employer to approve. Employee contact information can be edited and updated, keeping records accurate at all times. For payroll bureaus, clients can instantly access payslips, payroll reports, an employee leave calendar and amounts due to Revenue.
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