May 2018
29
The way you process your payroll is changing forever. PAYE Modernisation is a new system that is being introduced where all employers must comply and implement the new PAYE changes. From the 1st January 2019, your payroll will need to be processed in real time, where employers will be required to calculate and report their employees pay and deductions as they are being paid. This PAYE reform aims to make it easier for employers to pay the correct amount of income tax, PRSI, USC and local property tax and send these figures directly through to Revenue.
PAYE Modernisation will now become a part of the payroll process each pay period. Employers, payroll bureaus and accountants will need to review their current processes to meet the new requirements in January 2019. Join Thesaurus Software for a free webinar where we can peel back the new legislation and take you through how PAYE Modernisation will affect you and your payroll processing.
We are delighted to be joined by Sinead Sweeney, who is the PAYE Modernisation Change Manager for the Revenue Commissioners. Sinead is very much on the front line when it comes PAYE Modernisation and will also deliver a presentation from Revenue’s perspective.
Agenda:
Thesaurus & BrightPay Newsletter - Are you missing out?
GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
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May 2018
24
Payroll Data & GDPR - What you need to know about consent, emailing payslips, and your legal obligation.
Employers must take steps to protect and securely manage employee’s personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party, they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients.
Given recent cyber-attacks, an updated security process is definitely required to protect the personal data that we manage. GDPR is not a new concept, it is simply a data protection process that is being upgraded to protect all individuals. Essentially, GDPR is an overhaul of the way we process, manage and store individual’s personal data.
This free webinar will uncover the ins and outs of the impact of GDPR on your payroll processing, highlighting the biggest areas of concern including emailing payslips, employee consent and your legal obligation. Places are limited, book early to avoid disappointment.
We will walk you through some important steps to achieve GDPR compliance by examining the following topics:
What does GDPR mean for your payroll processing?
Payslips & GDPR Compliance
Breaching GDPR
How we are preparing for GDPR
Related Articles:
Apr 2018
30
BrightPay Connect is an optional add-on cloud and HR product for BrightPay Payroll. Connect will allow you to sync your BrightPay Payroll employer data to a web based online portal providing the following powerful features:
Secure Online Automated Backup - Users can backup and restore payroll information on your computer to and from the cloud. BrightPay Connect will synchronise any changes you make to your payroll or employee information back to BrightPay Payroll. Your historical backups and data files are accessible and can be restored at any time.
Online Self-Service Portal - The online portal allows payroll bureaus, employers and employees to log in and access their payroll data. Employees can view and access their payroll information. Employers can view their company’s payroll information, a company annual leave calendar, approve employee requests, access reports and Revenue payment details. Payroll bureaus can access an online overview of all of the client's payroll information.
Employee Self-Service - Employees can access their own payroll information by logging into their personal self service portal. The self service allows online access to a personal leave calendar, view remaining holiday days, view sick leave taken, request annual leave, view and change contact information, access payslips and other payroll employment related documents.
Online Payslips - Employee’s payslips are stored securely on BrightPay Connect allowing for easy access on the go for employees. Payslips can be set up by the user to be automatically uploaded onto BrightPay Connect for employees, eliminating the need to manually email them from BrightPay Payroll. Employees can view and download their current and historical payslips at any time.
Employer Online Dashboard - Employers will have access to an overview of their payroll, a company annual leave calendar for all employees, payroll reports, employee information and more. Employers can authorise or approve employee requests such as a change of address or annual leave requests. BrightPay Connect automatically synchronises these changes which are updated on BrightPay Payroll. Even invite your accountant to instantly access your payroll data 24/7. Watch the BrightPay Connect Employer Video here.
Payroll Bureau Dashboard - Bureaus will have online access to an overview of their payroll clients payroll information. Invite clients to their own online dashboard which can be branded with your bureau’s logo. Watch the BrightPay Connect Payroll Bureau Video here.
Annual Leave Calendar - Employees can request holidays through their employee portal. A notification email will be sent to the employer informing them of the employee's request. Employers can then either authorise or reject the annual leave request. Approved leave is recorded and synchronised back to BrightPay Payroll on the desktop.
Payroll Documents & Reports - BrightPay Payroll has the ability to build and save employer reports. Saved reports that have been set up in BrightPay Payroll will then be automatically available on BrightPay Connect. Through the online dashboard, employers can access and view these reports at any time, along with a record of Revenue payments and amounts due.
Data Protection & Security - BrightPay Connect is built using a compartmentalised design structure that maximises security. Each user will have their own login details and password. BrightPay Connect utilises the Microsoft Azure platform to give our customers reliability, scalability, data redundancy, geo-replication and timely security updates out of the box.
HR Solution - BrightPay Connect acts as a HR management package and is an integrated solution that can accelerate HR processes across your organisation. Run your HR operations with ease by managing and simplifying your workforce management. BrightPay Connect covers all of your core HR needs, including employee management and leave management.
Additional Users - Adding new users to BrightPay Connect is easy. Employers can grant access for additional users to view the company payroll data, authorise annual leave requests, process payroll and more. Employers can invite their accountant to their BrightPay Connect account. There is no limit to the amount of additional users that can be set up. There are two types of users:
User Access - Users may wish to give senior employees, supervisors or management access to certain functions on BrightPay Connect. Employees can be set up with restricted access to the high level payroll information but can be given varying degrees of access to approve employee leave requests, change employee contact details, view financial information including payslips and payroll reports, view employee HR documents and view high level employees such as directors.
Processing Payroll - BrightPay Connect will not have the ability to process payroll. This function will be only be available through the BrightPay Payroll desktop application.
GDPR Ready - BrightPay Connect is tailored to help you overcome the challenge that GDPR presents. The cloud functionality will improve your payroll processing with simple email distribution, keep employee records up- to- date, safe document upload, easy leave management and keep a secure backup of your payroll records.
For a single employer, BrightPay Connect costs €59 + VAT per year. This price includes cloud backup, employer dashboard and the employee self service portal for all employees. For bureau customers who have multiple payroll clients, we offer bulk discounts for several BrightPay Connect licences.
Thesaurus Payroll Software | BrightPay Payroll Software
Related Articles:
Mar 2018
29
From May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. This is due to the GDPR legislation. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
The way you process payroll is changing forever. PAYE Modernisation is a new system that is being introduced where all employers must comply and implement the new PAYE changes. From the 1st January 2019, payroll will need to be processed in real time, where employers will be required to calculate and report their employees pay and deductions as they are being paid. Guest Speaker: Sinead Sweeney from Revenue
Find out more | Register for free webinar
Employers process large amounts of personal data, not least in relation to their customers and their own employees. Consequently, the GDPR will impact most if not all areas of the business and the impact it will have cannot be overstated.
Employer Webinar: 8th May | Bureau Webinar: 1st May
As a valued customer, your feedback is very important to us. Please share your views about BrightPay on Google Reviews. The review takes about 2 minutes to complete and helps potential new customers understand what you like about us. Click on the link below and you will see BrightPay on the right hand side. Click ‘Google Reviews’.
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The Sectoral Employment Order (SEO) now replaces the old Registered Employment Agreement system which was ruled unconstitutional in 2013. This is the second SEO that has been enacted after the Construction Industry SEO was introduced last October. The SEO sets out increased employment rights for those plumbers and fitters working in the industry.
Under the GDPR legislation, where possible the controller should be able to offer self-service remote access to a secure system which would provide the individual with direct access to his or her personal data. BrightPay Connect is a self-service option which will give you, your clients and their employees online remote access to view payslips and other payroll documents 24/7.
Register for GDPR webinar | Book a demo
Mar 2018
21
Under the GDPR legislation, where possible the controller should be able to provide self-service remote access to a secure system which would allow the data subject with direct access to his or her personal data. BrightPay Connect is a self-service option which will give you and your employees online remote access to view and manage your payroll data 24/7.
BrightPay Connect is tailored to help you overcome the challenge that GDPR presents. Furthermore, the cloud functionality will improve your payroll processing with simple email distribution, safe document upload, easy leave management and improved communication with your employees.
Online synchronisation and backup of payroll data will maintain accuracy and improve efficiency. By introducing a self service option, employers can begin a new way of remotely accessing information and start taking steps to be GDPR ready. Additionally a self-service facility will automate payslip distribution, simplify and integrate leave requests and keep a secure and chronological backup of your payroll records.
The option of BrightPay Connect will keep your employee payroll data secure and offers your employees the added reassurance that you are taking action to become GDPR ready. The advantages of a cloud backup and self-service software are numerous, but mainly it significantly increases the efficiency and effectiveness of payroll work.
Workflow is increased since employers are no longer wasting time on manual data processing and therefore are working quicker and more securely within the remit of the GDPR guidelines. BrightPay Connect is an online payroll and HR software solution that has been developed to help our customers become GDPR ready. It removes the manual data entry requirement for annual leave management, updating employees details, re-sending payslips, backing up your data and HR processing.
Payroll bureaus and accountants have instant access to an online self-service to view clients payroll information. Employers can invite their accountant to access their payroll information. Through the accountant / employer online dashboard, you can have remote and secure access to employee payslips, payroll reports, amounts due to HMRC, annual leave requests and employee contact details.
Invite employees to their own self-service online portal. This secure system would provide employees with direct access to his or her personal data. Employees can securely view and download payslips, P60s and P45s and easily submit holiday requests, view leave taken and leave remaining.
Integration with payroll: BrightPay Connect is fully integrated with BrightPay’s payroll software ensuring the payroll data is correct at all time. Any annual leave or other leave, changes to employee contact details and payroll reports are updated and synchronised with the payroll software and BrightPay Connect.
Under GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. BrightPay Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability. BrightPay Connect maintains a chronological history of your backups which you can restore or download any time keeping your records protected.
BrightPay Connect allows password protected mobile and online access to your payroll data anytime and anywhere. This fulfils the GDPR recommendation to provide remote access to a secure system where your employees would have direct access to their personal data.
HR & Annual Leave Management: Employers can view all upcoming leave in the BrightPay Connect company wide calendar where they can easily authorise leave requests with changes automatically flowing back to the payroll. You can upload sensitive HR documents such as employee contracts keeping confidential information restricted to each individual employee.
BrightPay Connect makes it possible to drastically reduce the number of HR queries you deal with such as access to view personal data, payslip requests, annual leave requests, managing employee contact information and employee payroll records.
You will soon be able to upload employees’ hours and timesheets directly through the BrightPay Connect portal. The upload facility offers an additional layer of protection for your payroll information. From there, you can process the payroll from the timesheet upload. This automated process will offer a more secure and accurate recording of the timesheets and hours.
Cloud advancements enables an interactive collaborative experience for your accountants, employers and employees. BrightPay Connect speeds up and transforms the accountant / employer relationship from a document exchange or transactional relationship to an instant access one. Book a demo today to see just how BrightPay Connect can help towards GDPR compliance.
Free GDPR Webinars: What does GDPR mean for your business?
Payroll Bureaus and employers process large amounts of personal data, not least in relation to their customers and their own employees. Consequently, the GDPR will impact most if not all areas of the business and the impact it will have cannot be overstated. In this webinar, we will peel back the legislation to outline clearly:
Agenda
Bureau CPD Webinar | Employer Webinar
BrightPay Newsletter - Are you missing out?
GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
Subscribe now
Thesaurus Payroll Software | BrightPay Payroll Software
Feb 2018
6
Accounting firms and payroll bureaus are increasingly moving into the cloud to offer clients a more flexible and streamlined payroll and HR service. Many believe that payroll isn’t a profitable service due to the complexity of the work, the manual administrative time required and the increasing number of mistakes when it comes to recording employee leave.
The actual process of running payroll is straightforward enough due to easy to use features in your payroll software. But what about the administrative payroll and HR related tasks such as processing & sending payslips, managing & recording employee leave, retrieving lost payslips, backing up your payroll data, sending payroll reports to clients and updating employee records? All of these tasks can take a considerable amount of managerial time to process and correct especially where errors have occurred.
The payroll landscape is changing and many payroll bureaus are offering clients a higher level of cloud HR functionality that automates otherwise time consuming tasks. Online access to payroll information for your clients and their employees offers significant benefits for today's bureau which can streamline many workforce management tasks.
Cloud Backup
Storing payroll information and data protection continues to be a challenge for payroll bureaus. With a cloud backup tool you will never lose your payroll data again. You don’t need to worry about backing up your payroll data. Where your payroll software is integrated with the cloud, your payroll data can be synchronised to the cloud whilst maintaining a chronological history of your backups. You can restore or download any of the backups to your PC at any time.
Eliminate Paper & Postage Processing
The concept of paper payslips that need to be downloaded and emailed or printed and enveloped and then posted is an outdated process. More and more employees want their payslips to be accessible and securely stored online. Payslips and other payroll related documents such as P60s, P45s and employment contracts can be easily accessible on an employee self-service online portal. With the cloud, payroll bureaus can avoid spending time printing, emailing and resending lost documents to employees. An online employee self-service option allows employees to view current and historic payslips and access all employee HR documents.
24/7 Online Accessibility
A cloud client and employee dashboard provides 24/7 flexibility and control of payroll information. Clients can access all employees’ payslips, payroll reports, amounts due to Revenue, employee contact details and can even approve annual leave requests. Employees can access their self-service portal on their computer or via their smartphones to view and access payslips and easily submit holiday requests.
Increased Bureau Productivity
Cloud functionality allows for many payroll related tasks to be synchronized with your payroll software. Payroll bureaus radically save time as they no longer need to send payslips to employees, send payroll reports to clients, resend lost payslips, look up holiday leave remaining for employees or manually process and record employee leave on the payroll software.
Annual Leave Management Tool
Annual leave requests can be approved in the cloud where clients can view a company-wide online calendar to easily approve leave while managing staff availability for their business. Employees can benefit as a cloud portal will calculate accurate leave balances in real time. HR managers or supervisors can be given access to approve holiday requests, without having access to view the payroll information.
Full integration with payroll software
Payroll software systems that offer full integration with the cloud is a must. Integrated payroll and cloud systems enables users to share and synchronise payroll data in real time. An online dashboard can link to clients payroll data that is saved on your payroll software ensuring all information is current and correct.
Embrace cloud payroll functionality
Using the cloud to automate many daily payroll and HR related tasks will improve efficiencies for payroll bureaus, employers/clients and their employees. BrightPay Connect is one such cloud solution that fully integrates with BrightPay Payroll offering:
Book a demo to see how BrightPay Connect can improve your payroll service and improve your profits.
Related guides
Benefits of BrightPay Connect for Bureaus
What's New in BrightPay 2018?
PAYE Modernisation - Are You Ready For January 2019?
Jan 2018
8
Get ready as more legislation hit Irish and European businesses. The objective of the recent EU General Data Protection Regulation (GDPR) is to bring data protection standards up-to-date and to ensure that individuals in the EU are appropriately protected from privacy and data breaches. It comes into effect on 25th May 2018, however this date is a deadline as opposed to a starting point.
Business owners who start looking at GDPR on or after the 25th May will be at serious risk of non-compliance. You will need to act now to understand and prepare for GDPR well in advance of the May deadline. Over the next few months, it would be advisable to set aside some time to focus on being fully compliant by the 25th May 2018.
BrightPay is committed to helping our customers and others understand the impact of GDPR. We have designed free webinars for accountants and employers to take you through the key steps to be GDPR compliant.
Register now for our free webinars which take place over the coming months.
Agenda
Employer Webinar: 30th January - Register here
Bureau Webinar (CPD Accredited): 8th March - Register here
Other Free Events
How will PAYE Modernisation affect your business?
The existing PAYE (Pay As You Earn) system was introduced nearly sixty years ago ensuring that correct deductions are made relating to pay and tax. From 1st January 2019, this system for PAYE will undergo a long overdue update called PAYE Modernisation. Under the new legislation, whenever Irish employers pay their employees, a file must be electronically submitted to Revenue containing details of these payments.
Employer Webinar: 24th January - Register here
Bureau Webinar (CPD Accredited): 25th January - Register here
Sep 2017
11
BrightPay Connect is our latest cloud add-on that works alongside BrightPay Payroll. Automatically store payroll information in the cloud and enable online access anywhere, anytime for payroll bureaus, employers and employees. You’ll be up and running in seconds.
Secure online Backup
Payroll Bureau / Client Dashboard
Employer Dashboard
Employee Self Service Portal
HR & Annual Leave Management
Book a demo today to see how BrightPay Connect can enhance your payroll processing.
Aug 2017
30
In October 2016, the Minister for Finance announced that the current Pay As You Earn (PAYE) system would be revamped and modernised. This new system is known as PAYE Modernisation, which allows for PAYE reporting to be submitted to Revenue in real time.
PAYE Modernisation or real time reporting (RTR) will enable Revenue to ensure that employees are receiving their correct tax credits and cut-off points throughout the year in real time. This compares with the current PAYE reporting which is done through P35s on a yearly basis.
80% of unfair dismissal cases are won by the employee, not because the reason for dismissal was unfair but because the employer did not follow fair procedures. In this webinar we discuss the dangers of dismissing an employee, what rights you have as an employer and outline the relevant steps you need to take to protect your business against an unfair dismissal claim.
The reference check stage of the recruitment process is a crucial stage for an employer to obtain vital information about a candidate and corroborating that what they have said on their CV and in their interview is factual and true. By speaking to references, you can gather more information about the candidate’s work ethics and personality traits that might not be apparent during the interview.
BrightPay Connect our latest cloud add-on works alongside BrightPay Payroll. Payroll information is stored in the cloud and can be accessed online by you and your clients anywhere. BrightPay Connect offers additional innovative payroll and HR features that will enhance client relationships and increase revenue for your bureau.
PAYE Modernisation (aka Real time reporting) is probably the biggest overhaul of the PAYE system since PAYE itself was introduced back in 1960. It will have wide ranging effects on all employers and on all bureau payroll providers. Main Speaker: Paul Byrne FCA, MD Thesaurus Software, Guest Speakers: Sandra Clarke, FCA, AITI, Partner BCC Accountants and council member of the Irish Tax Institute and Sinead Sweeney, PAYE Modernisation Change Manager, Revenue.
Register: 3rd Oct / Register: 4th Oct
Data protection and how personal data is managed is changing forever. On 25 May 2018 the new General Data Protection Regulation (GDPR) will come into force. The GDPR is a European privacy regulation replacing all existing data protection regulations.
Find out More / Register for CPD webinar
BrightPay Connect our latest cloud add-on works alongside BrightPay Payroll. Payroll information is stored in the cloud and can be accessed online by you and your employees. BrightPay Connect offers additional innovative payroll and HR features that streamline your annual leave management and payroll processing.
PAYE Modernisation (aka Real time reporting) is probably the biggest overhaul of the PAYE system since PAYE itself was introduced back in 1960. It will have wide ranging effects on all employers. Main Speaker: Paul Byrne FCA, MD Thesaurus Software, Guest Speaker: Sinead Sweeney, PAYE Modernisation Change Manager, Revenue.
Apr 2017
19
Sunday Working - what employers need to know
In today’s world, the reality is that many businesses are open on Sundays, requiring employees to work Sundays. Employers of these businesses need to be aware of the additional responsibilities that apply to Sunday working.
Review Thesaurus Software
We work hard to ensure we offer the best payroll software products and knowledgeable customer service that we can. We are currently building our online presence. As part of this, we are looking for our customers to review Thesaurus Software on google reviews. Would you be willing to take a few minutes to provide a review of Thesaurus Software?
Have you tried our latest cloud add-on?
Thesaurus Cloud is our newest optional add-on that offers powerful automatic backup features and annual leave management facilities. Give your client and their employees online access to their payroll data. Discounts are available for bureaus who wish to purchase multiple licences.
Free Webinar - Keeping your Business Compliant with Employment Legislation
Employment regulations in Ireland are constantly changing. Employers need to keep up if they are to remain compliant as getting it wrong can be extremely costly. Our free webinar will peel back the legislation, giving you the key facts you need to know and easy-to-follow tips on how to manage your employer obligations.
Have you tried our sister product, Bright Contracts?
Bright Contracts has everything you need to create and manage up-to-date staff policies and procedures and contracts of employment. Ideal for your own in-house use, or for offering additional services to your clients.
Auto Enrolment for Ireland? Do you offer a pension scheme?
On a number of occasions, Leo Varadkar, the Minister for Social Protection, has mentioned his desire to introduce auto enrolment in Ireland. This will be a welcome and necessary development as it is unlikely that the current levels of state pension will be sustainable in the medium to long term.
Bright Contracts – Employment Contracts and Handbooks.
BrightPay – Payroll & Software.